Imagine an artist juggling a dozen balls at once. In the modern business world, juggling multiple projects means the same and is an everyday practice. Whether your company is launching a new product, running marketing campaigns, or developing software, you handle the projects’ zoo at the same time. Since each project has its own tasks, deadlines, and team members, effective management isn’t just important; it’s crucial for the project’s survival.
Managing multiple projects is about:
- Prioritizing tasks.
- Efficiently managing resources.
- Communicating clearly with the team.
It’s also about balancing deadlines, handling unexpected challenges, and ensuring every project aligns with the company’s business goals. Let’s explore all of the above in more detail.
Table of Contents
- Common Challenges in Managing Multiple Projects
- Solution for Project Management Issues
- How to Solve Integration Challenge
- Summary
Common Challenges in Managing Multiple Projects
Managing multiple projects is no walk in the park. There are plenty of hurdles to overcome. So, let’s consider the daily project management challenges businesses face and see the impact of the final results.
Resource Allocation
- Challenge. According to the last Wellingtone State of Project Management Research, 60% of project managers report often working on more than one project at a time. Ensuring team members, budget, and time are allocated efficiently across multiple projects can be a big deal.
- Impact. Poor resource allocation means overworked teams, missed deadlines, and budget overruns.
Prioritization Issues
- Challenge. The same survey found that only 41% of businesses have a high level of alignment between projects and organizational strategy, indicating poor prioritization practices. Deciding which project or task should take priority can be a constant battle.
- Impact. Critical tasks may get delayed, leading to project bottlenecks and potential failures.
Communication Breakdowns
- Challenge. PMI’s Pulse of the Profession report reveals that ineffective communication is the primary cause of project failure one-third of the time and costs over $75 million in risk for every $1 billion spent on projects. Keeping everyone in the loop across multiple projects requires clear and consistent communication.
- Impact. Miscommunication causes confusion, errors, duplicated efforts, derailing project progress, and loss of money.
Time Management
- Challenge. A study by Wrike found that 26% of project managers say that balancing multiple projects is their biggest challenge because juggling the timelines and deadlines of several projects at once can be overwhelming.
- Impact. Poor time management results in missed deadlines and rushed work, compromising project quality.
Task Management
- Challenge. According to the Standish Group’s CHAOS Report, only 29% of projects are completed on time, on budget, and with required features. Keeping track of all the tasks and their progress across multiple projects can be daunting.
- Impact. Tasks can slip through the cracks, causing delays and impacting the overall success of projects.
Stress and Burnout
- Challenge. The American Psychological Association reports that 64% of employees say work is a significant source of stress, with project managers often feeling the brunt of it due to juggling multiple projects. This pressure means increased stress and burnout among team members and managers.
- Impact. High stress levels reduce productivity, increase absenteeism, and lead to higher turnover rates.
Quality Control
- The Challenge. Maintaining high standards across multiple projects requires constant vigilance and quality checks. According to PM research, 40% of project managers’ reports say consistent quality is a significant challenge when managing multiple projects.
- Impact. Quality can suffer if projects are rushed or if there’s not enough attention to detail.
Solution for Project Management Issues
Just as an orchestra conductor ensures each instrument plays in harmony, businesses need a similar role in project management to ensure each project works in sync with the others.
Hive is one of the popular tools for project management that tackles many common pain points.
- Disorganization.
- Poor communication.
- Lack of visibility.
- Inefficient processes.
- File chaos.
- Missed deadlines.
By integrating everything into one platform, Hive makes managing projects simpler, more efficient, and less stressful.
Why Users Need Project Management Tools
- They bring all projects under one roof. No more jumping between different tools for tasks, chats, and files.
- With such tools, you can chat, share files, and track tall tasks seamlessly in one platform.
- With real-time updates, you’ll always know what’s happening without chasing down task progress, team messages, or project milestones.
- Every team works differently, and PM tools get that. You can customize workflows to fit the specific needs, whether managing a marketing campaign, product launch, or day-to-day operations.
Business Pains Covered
- Disorganized Task Management. Hive’s task management features help organize, prioritize, and track tasks, ensuring nothing gets missed.
- Poor Communication. Built-in chat and messaging features keep communication transparent and centralized, reducing the risk of misunderstandings.
- Lack of Visibility. The service gives a clear view of everyone’s tasks and responsibilities, so you can see where things stand at a glance.
- Inefficient Processes. Hive automates repetitive tasks and streamlines workflows, freeing up your time to focus on more important work.
- File Chaos. The file sharing and organization features keep all files in one place and are easy to find and access whenever needed.
- Missed Deadlines. Its timeline and calendar views help you stay on top of deadlines and manage time effectively.
Real-Life Scenario
Imagine you’re leading a marketing team working on a big campaign. You’ve got a set of tasks via emails, sticky notes, and various tools. Hive helps you bring all those tasks into one place, assign them to team members, set deadlines, and track progress in real-time.
You can chat with the team, share files, and customize workflow to match the campaign’s needs during the work. There is no more chaos, just smooth, efficient project management.
Want to learn more? Go to Hive University to find more features.
How to Solve Integration Challenge
Why do project management tools need data integration systems?
Imagine you’re managing a marketing campaign using Hive. You’ve got customer data in Salesforce, performance metrics in Google Analytics, and budget details in Excel. Manually gathering and updating this data in Hive would be a nightmare. With data integration platforms like Skyvia, you can integrate all this data into Hive with a few clicks and get automated, scheduled updates.
The solution is no-code and, according to the G2 Crowd rate, among the top 20 easiest-to-use ETL tools. It provides 190+ pre-made connectors and allows a set of data integration scenarios like ETL, ELT, reverse ETL, synchronization, replication, and more.
Skyvia makes it easier and more efficient to track campaign performance, adjust strategies, and collaborate with the team, based on the up-to-date, enriched data.
How to Integrate Hive and Skyvia
- Go to your Skyvia account and click + Create New.
- Select the scenario you need in the Integration list.
- When you select the scenario, choose the data source you want to sync with Hive.
- For the target, select Hive.
- Map the fields from your source data to the corresponding fields in Hive.
- Ensure the mappings are accurate to avoid data inconsistencies.
- Choose how often you want the data to be synced (e.g., hourly, daily) in the schedule.
- Go to the Monitor tab to see the status of your integrations.
Click here to watch the example of the success story of how Cirrus Insight integrated Salesforce with QuickBooks using Skyvia.
Summary
The business world is speeding up, technology development and evolution are rushing, and clients will not wait for anyone. Therefore, multitasking will not disappear, and companies have to be ready to work with it using the appropriate tools.
Hive and Skyvia create a robust solution for managing multiple projects efficiently. They help businesses communicate within the team, see the whole picture, and meet deadlines. Using both tools’ strengths ensures your projects run smoothly, the team stays productive, and data remains reliable.
